Sole Trader/Partnership Account(s)

Protecting our customers against fraud and financial crime is of the utmost importance to Clarien Bank.  You can help us protect you by making sure your personal information with us is always up to date.

If you have received a request to update your Clarien Unincorporated Business (Sole Trader/Partnership) Account(s) information, please review the following required documentation, forms and checklist to ensure that your submission is complete:

Customer Information Update – Clarien Unincorporated Business (Sole Trader/Partnership)

Sole Proprietor

A sole proprietor or trader is an individual who enters into business activities under their own name or an assumed trading name
Required Items to be provided by the Sole Proprietor of the account)
  • Government Photo ID
    • Valid Passport; or
    • Other Government issued photo ID may be accepted for Bermudians who do not hold valid passports AND
    • Birth Certificate
  • Evidence of Physical Address (must be dated within the past 3 months)
    • g. Utility bill; Land tax statement; instruments of a court appointment; car registration letter; or current Bank Statement (from a Bank other than Clarien) sent to the applicant’s permanent residential address.
  • Evidence of Bermuda Residency Status (for Non-Bermudian residents)
    • Work Permit or;
    • Spousal Letter or;
    • Landing Permit or;
    • PRC Certificate

Corporate Documents

Nature of Business Statement (On Corporate Letterhead):

A written request for new account on Company Letterhead, duly signed by authorized signatory/ies, which includes:

  • Clear summary of the Company’s business operations, organization, ownership structure and incorporate date
  • Details of Registered Office, relevant jurisdictions, physical location & address of operating entities/place of business
  • Source of Funds/Wealth
  • Intended purpose of the account(s), including account types, currencies, expected turnover, cash flows and countries where payments will be made
  • For international  and exempted companies, provide reason for incorporating and/or establishing a relationship in Bermuda

Checklist

 Completed Customer Information Form
 Government Photo ID

  • Valid Passport; or
  • Other Government Issued Photo ID may be accepted for Bermudians who do not hold valid passports

AND

  • Birth Certificate
  • Evidence of physical address (must be dated within the past 3 months);

E.g. Utility bill; Land tax statement; instruments of a court appointment; car registration letter; or current
Bank Statement sent to the applicant’s permanent residential address; 

  • Completed Relevant Tax Form(s) if applicable for FATCA (W9 required if US person)
  • Source of Funds/Wealth
  • Evidence of Bermuda Residency Status (for Non-Bermudian residents)
  • Work Permit or;
  • Spousal Letter or;
  • Landing Permit or;

PRC Certificate
Banking Services
 Completed Account Application Form
 Disclosure of Source of Initial & Future Deposits
 Intended Purpose of Account
If utilizing Investment or Brokerage Services, additional documentation required per the relevant checklist:  Discretionary – Advisory Services – New Account Checklist (Clarien Investments Limited)  Brokerage Services – New Account Checklist (Clarien Investments Limited)  Brokerage Services – New Account Checklist (Clarien BSX Services Limited)

View printable checklist

Partnerships

Required Items provided by each Partner of the account (with 10% or greater in the Partnership)
  • Government Photo ID
    • Valid Passport; or
    • Other Government issued photo ID may be accepted for Bermudians who do not hold valid passports AND
    • Birth Certificate
  • Evidence of Physical Address (must be dated within the past 3 months)
    • g. Utility bill; Land tax statement; instruments of a court appointment; car registration letter; or current Bank Statement (from a Bank other than Clarien) sent to the applicant’s permanent residential address.
  • Evidence of Bermuda Residency Status (for Non-Bermudian residents)
    • Work Permit or;
    • Spousal Letter or;
    • Landing Permit or;
    • PRC Certificate

Forms to complete
Partnership Documents

  • Nature of Business Statement (On Corporate Letterhead)
  • Partner Resolution
  • Certified Copy of Partnership Agreement
  • Certified Copy of Certificate of Registration for the Partnership
  • Copy of Prospectus/OM (only required if partnership is a fund)
  • Certified Copy of the Register of General and Limited Partners disclosing ultimate beneficial ownership (if applicable)
  • Certified Copy of the Certificate of Good Standings (for companies incorporated for longer than one year)

Financial Information

Annual Report or latest financial statements and auditors reports, or business plan or appropriate

Checklist

Nature of Business
A written request for new account on Company Letterhead, duly signed by authorized signatory/ies, which includes:
o Clear summary of the Partnership’s business operations, organization, ownership structure and incorporation date
o Details of Registered Office, relevant jurisdictions, Physical location & address of Operating entities / place of
business
o Intended purpose of the account(s), including account types, currencies, expected turnover, cash flows and
countries where payments will be made
o For international and exempted entities, provide reason for establishing and/or banking in Bermuda
Documents Required
Completed Non Individual Customer Information Form
Partners Resolution to open the bank account(s) and conferring authority on the specified signatories to operate the
account with sample signatures
Certified copy of Partnership Agreement
Certified copy of Certificate of Registration for the Partnership
Copy of Prospectus/OM (only required if partnership is a fund)
Annual Report or latest financial statements and auditors reports, or business plan or appropriate
Certified copy of the Register of General and Limited Partners disclosing ultimate beneficial ownership (if applicable)
Certified copy of the Certificate of Good Standings
Identification and Verification of Partners of the Account(s)
Completed Customer Information Form for all Partners (with 10% or greater interest in the Partnership)
See appropriate Checklist of documents required by Entity Type
Identification and Verification of Authorized Signatories of the Account(s)
Completed Customer Information Form for all Signatories
See appropriate Checklist of documents required by Entity Type
All documents submitted must be originals or original certified copies. Copies should be notarized if submitted from outside Bermuda
Clarien may request additional information and verification
Clarien Bank Limited through its wholly owned subsidiary companies is licensed to conduct bank, investment and trust business by the Bermuda Monetary
Authority.

Tax Information
Completed Relevant Tax Form(s) if applicable for FATCA (W8 / (W9 required if US person))
Banking Services
 Completed Account Application Form
 Disclosure of Source of Initial & Future Deposits
 Intended Purpose of Account
If utilizing Investment or Brokerage Services, additional documentation required per the relevant checklist:
Discretionary – Advisory Services – New Account Checklist (Clarien Investments Limited)
Brokerage Services – New Account Checklist (Clarien Investments Limited)
Brokerage Services – New Account Checklist (Clarien BSX Services Limited)
Brokerage Services – New Account Checklist (FBS Brokerage Services Limited)

View printable checklist

Where do I send the information?

The requested documentation should be returned via one of the following methods:

  1. Email full colour scanned certified copies to ServiceCenter@clarienbank.com
  2. Mail full colour copies to:
    Clarien Bank Ltd.
    PO Box HM 665
    Hamilton HM CX
  3. Hand deliver original document or coloured copies to either our Paget or Reid Street Bank Branches so that we may scan them.

 What if I am having trouble locating or submitting my information?

If you have any questions or need assistance, please contact our Middle Office on 296-6969 or ServiceCenter@clarienbank.com