Incorporated Entity Account(s)

Protecting our customers against fraud and financial crime is of the utmost importance to Clarien Bank.  You can help us protect you by making sure your personal information with us is always up to date.

If you have received a request to update your Incorporated Entity Account(s) information, please review the following required documentation, forms and checklist by selecting the categories below to ensure that your submission is complete:

Customer Information Update – Incorporated Entity Account(s)

    Required Items (per each Signatory and Director on your account)
    • Government Photo ID
      • Valid Passport; or
      • Other Government issued photo ID may be accepted for Bermudians who do not hold valid passports AND
      • Birth Certificate
    • Evidence of Physical Address (must be dated within the past 3 months)
      • g. Utility bill; Land tax statement; instruments of a court appointment; car registration letter; or current Bank Statement (from a Bank other than Clarien) sent to the applicant’s permanent residential address.
    • Evidence of Bermuda Residency Status (for Non-Bermudian residents)
      • Work Permit or;
      • Spousal Letter or;
      • Landing Permit or;
      • PRC Certificate
    Forms
    Corporate Documents
    • Nature of Business Statement (On Corporate Letterhead):A written request for new account on Company Letterhead, duly signed by authorized signatory/ies, which includes:
      • Clear summary of the Company’s business operations, organization, ownership structure and incorporate date
      • Details of Registered Office, relevant jurisdictions, physical location & address of operating entities/place of business
      • Source of Funds/Wealth
      • Intended purpose of the account(s), including account types, currencies, expected turnover, cash flows and countries where payments will be made
      • For international  and exempted companies, provide reason for incorporating and/or establishing a relationship in Bermuda

    The following to be provided by your Corporate Secretary:

    • Corporate Resolution
    • Certified Copy of Certificate of Incorporation
    • Certified Copy of any Change of Name (if applicable)
    • Certified Copy of Memorandum of Association/Article of Association
    • Certified Copy of Bye-Laws
    • Certified Copy of the Register of Shareholders disclosing ultimate beneficial ownership
    • Certificate of Incumbency detailing all directors and officers of the Company, signed and dated by the Company Secretary, with Company seal affixed.
    • Certified Copy of the Certificate of Good Standings (for companies incorporated for longer than one year)
    Financial Information
    • Annual Report or latest financial statements and auditors reports, or business plan or appropriate
    Checklist

    Nature of Business
    A written request for new account on Company Letterhead, duly signed by authorized signatory/ies, which includes:

    • Clear summary of the Company’s business operations, organization, ownership structure and incorporation date
    • Details of Registered Office, relevant jurisdictions, physical location & address of operating entities / place of
      business
    • Source of Funds / Wealth
    • Intended purpose of the account(s), including account types, currencies, expected turnover, cash flows and
      countries where payments will be made
    • For international and exempted companies, provide reason for incorporating and/or establishing a relationship
      in Bermuda

    Corporate Customer Information Form

    • Completed Customer Information Form – for Entities
    • Corporate Resolution to open the relevant account(s) with the appropriate Clarien Entity(s) and conferring authority
      on the specified signatories to operate the account(s) with sample signatures

    Identification and verification of Authorised Signatories of the Account(s)

    • Completed Customer Information Form for all Signatories
      See Checklist of documents required for Individuals
      [*Not required for Regulated Financial Institutions that have confirmed they are a Reporting FFI for FATCA/CRS and who have provided their GIIN – in which case, same requirements as Directors below]

    Identification of Directors and Authorised Signatories

    • Passport
    • Evidence of Address (e.g. utility bill)

    Identification and verification of all owners and ultimate Beneficial Owners owning 10% or more
    (not required for Companies listed on Recognised Stock Exchange)

    • For complex structures (more than 2 layers of ownership), organization chart showing the full ownership structure
    • Completed Customer Information Form/Tax Cert for all owners
      See Checklist of documents required for each entity type (i.e. for Individual, Corporate or Trust)

    Tax Information

    • W8 BEN E – If Not a US Entity, Confirming FATCA Status  W9 required if US Entity
    • Certification in relevant non-individual/corporate Customer Information Form that all tax and exchange control
      reporting requirements imposed by any applicable jurisdiction will be complied with in respect to all accounts held
      with Clarien. Clarien may request evidence of declaration of accounts

    Financial Information

    • Annual Report or latest financial statements and auditors reports, or business plan or appropriate
    • In the case of Funds, copy of the prospectus / offering memorandum

    Corporate Documents
     Certified copy of Certificate of Incorporation
     Certified copy of any change of name if applicable
     Certified copy of the Memorandum of Association / Article of Association / Bye Laws
     Certified copy of the Article of Association – Bye Lawsed copy of the Register of Shareholders disclosing ultimate beneficial ownership
     Certified copy of the Register of Shareholders discosing ultimate beneficial ownership

    Certificate of Incumbency detailing all directors and officers of the Company, signed and dated by the Company
    Secretary, with Company seal affixed
     Certified copy of the Certificate of Good Standings (for companies incorporated for longer than one year) or
    Satisfactory evidence of Good Standing (Bermuda companies) – e.g.

    • Copy of Receipt from ROC of annual filings& fees/ or
    • Copy of cheque and copy of annual filing

    Corporate Documents (additional requirements for Financial Institutions)

    • Certified copy/evidence of Licence issued by recognized authority of FATF Country
    • Evidence of Financial Institution’s AML Programme:
      • Regulated Financial Institutions from Recognised FATF Compliant Countries:
         AML Comfort Letter, confirming the company’s AML Policies and Procedures; or
         Completed Wolfsberg Anti-Money Laundering Questionnaire
      • Financial Institutions from non-FATF Compliant Countries:
         Completed Wolfsberg Anti-Money Laundering Questionnaire; and
         Copy of the Company’s AML Policies and Procedures

    Banking Services
     Completed Account Application Form
     Disclosure of Source of Initial & Future Deposits
     Intended Purpose of Account(s)
    If utilizing Investment or Brokerage Services, additional documentation required per the relevant checklist:
     Discretionary – Advisory Services – New Account Checklist (Clarien Investments Limited)
     Brokerage Services – New Account Checklist (Clarien Investments Limited)
     Brokerage Services – New Account Checklist (Clarien Brokerage Limited)

    All documents submitted must be originals or original certified copies. Copies should be notarized if submitted from outside Bermuda. Clarien may request additional information and verification.

    View printable checklist

    Where do I send the information?

    The requested documentation should be returned via one of the following methods:

    1. Email full colour scanned certified copies to ServiceCenter@clarienbank.com
    2. Mail full colour copies to:
      Clarien Bank Ltd.
      PO Box HM 665
      Hamilton HM CX
    3. Hand deliver original document or coloured copies to either our Paget or Reid Street Bank Branches so that we may scan them.

     What if I am having trouble locating or submitting my information?

    If you have any questions or need assistance, please contact our Middle Office on 296-6969 or ServiceCenter@clarienbank.com